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Wedding Planning Questionnaire: Questions to Ask Your Vendors Before Booking
Your Wedding Date & Availability: Securing Your Special Day
Ensuring your vendors are available on your wedding day is the first step to planning a seamless celebration.
Are you available on our desired wedding date?
What other dates around our wedding are you available?
How many weddings do you typically plan each year?
Are you familiar with our wedding location?
Packages, Pricing & Services: Understanding What’s Included
Every wedding vendor has unique offerings. Clarifying services, packages, and pricing will help you plan without surprises.
What do you typically charge for a wedding?
What are the differences in your packages?
Do you offer a simple “day-of” coordinator package?
Do you charge per communication (text, email, phone, social media)?
Do you offer a flat rate, and what do you charge for in addition to this rate?
Are any services considered an extra charge?
Do you accept payments in installments, and what is your payment schedule?
When is the last day I can pay you?
Do you handle day-of payments to other vendors?
How do you help us stay within our budget?
Vendor Relationships & Coordination: Ensuring Seamless Collaboration
Vendor coordination is critical to a stress-free day. Ask these questions to understand how your vendor manages other professionals and logistics.
How do you choose the vendors you work with?
Do you receive any kickbacks or incentives from recommended vendors?
Do you coordinate deliveries, rentals, and set-up times with other vendors on the wedding day?
Will you confront any vendor not meeting contract agreements?
Will you set up meetings with recommended vendors?
Do you charge extra to meet with a vendor not on your recommended list?
Do you have a team that you work with?
Do you have decorations on hand that we may utilize?
Do you charge to use these decorations?
Experience & Expertise: Choosing a Vendor You Can Trust
Vendors’ experience, confidence, and creativity ensure your wedding runs smoothly. These questions reveal how seasoned and capable your potential vendor is.
What is one of the most memorable weddings you have planned?
How do you stay calm under the intense pressure of a wedding?
What is the largest wedding you have planned?
What is the smallest wedding you have planned?
Can you name a few wedding styles you have helped plan?
Do you specialize in design or coordinating?
Do you have an education in planning and coordinating?
Do any ideas spark your creativity with our vision?
How do you ensure that everyone sticks to the schedule planned out?
Do you have insurance?
How often will we be in touch, and what is the best way to contact you?
Contracts, Policies & Protection: Keeping Your Investment Safe
Protect yourself and your investment by fully understanding contracts, cancellations, and contingency planning.
How do you request a deposit?
How do you accept payments?
Will I get a copy of all my contracts?
Will you keep track of my contracts?
What is your cancellation policy?
What is the latest we can cancel?
What if we want to upgrade or downgrade our package?
When is the last date to make changes to our package?
What happens if you get sick on our wedding day?
What is your backup plan if your family has an emergency on our wedding day?
Testimonials & References: Validating Their Professional Reputation
A vendor’s reputation speaks volumes. Ask for evidence of past success to ensure you’re hiring a trusted professional.
Do you have testimonials or references we can contact? (Get at least 3–5 non-relative references.)
Do you have a digital album of the weddings you have planned?
Problem-Solving Skills: Handling Challenges With Confidence
Weddings don’t always go perfectly. Understanding a vendor’s problem-solving approach is essential.
Can you describe a wedding that was not going well at all, where things were going completely wrong?
What did you do to fix the situation?
Can you give a second example of a different wedding that ran into major issues, and how you resolved it?
Final Thoughts
Asking thoughtful questions equips you with the knowledge you didn’t even know you needed. It helps you evaluate vendors thoroughly, ensures your vision is understood, and prepares everyone for a seamless celebration. Vendors can also determine if they are the right fit for your wedding, making your day smoother, more joyful, and truly unforgettable.
May You Find The Best!
The Love + Laugh Lounge
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